Accessibility Tools

Skip to main content

211 - Replacement Policies

CUES replacement policies are designed to better manage valuable information resources.

  1. Workstation Computers
    Desktop computers are replaced every 4 years on a scheduled rotation, as funds permit. Laptops/Notebooks computers are replaced every 3 years on a scheduled rotation as funds permit. Computers replaced under this policy should be removed from the premise under policy 210(A) unless re-deployed for software evaluation and configuration testing.

  2. New Staff Computer
    New staff will use their predecessor’s workstation computer if the computer meets all other performance requirements. When a new staff position is created they may receive a new computer. In some circumstances, it may be more efficient for existing staff to forfeit their computer to the new hire and receive a new computer instead.

  3. Servers
    Servers are not part of the standard workstation rotation policy. Servers are evaluated on a yearly basis to determine fitness for a particular application. If the server is determined not to fit the application, it may be downgraded to fit a less demanding application.

    For both security concerns and performance concerns, servers may not share unrelated tasks unless located in a virtualized shell. A virtualized shell shall be defined as a standard method of separating hardware and software.

    Information Technology staff will keep a small inventory of spare user-replaceable parts per server. These parts help reduce downtime associated with broken equipment.

  4. Network Equipment Replacement
    Network technology advances at an extremely fast rate. Network equipment, such as routers, switches, and network security devices, such as firewalls, shall be replaced on a minimum 4-year rotation policy as funds permit
  5. Broken Equipment Policy
    Broken equipment will be replaced with a new unit when the cost of parts and labor is more than 50% of the cost of new replacement equipment.