211 - Replacement Policies
CUES replacement policies are designed to better manage valuable information resources.
- Workstation Computers
Desktop computers are replaced every 4 years on a scheduled rotation, as funds permit. Laptops/Notebooks computers are replaced every 3 years on a scheduled rotation as funds permit. Computers replaced under this policy should be removed from the premise under policy 210(A) unless re-deployed for software evaluation and configuration testing.
- New Staff Computer
New staff will use their predecessor’s workstation computer if the computer meets all other performance requirements. When a new staff position is created they may receive a new computer. In some circumstances, it may be more efficient for existing staff to forfeit their computer to the new hire and receive a new computer instead.
Servers are not part of the standard workstation rotation policy. Servers are evaluated on a yearly basis to determine fitness for a particular application. If the server is determined not to fit the application, it may be downgraded to fit a less demanding application.
For both security concerns and performance concerns, servers may not share unrelated tasks unless located in a virtualized shell. A virtualized shell shall be defined as a standard method of separating hardware and software.
Information Technology staff will keep a small inventory of spare user-replaceable parts per server. These parts help reduce downtime associated with broken equipment.
- Network Equipment Replacement
Network technology advances at an extremely fast rate. Network equipment, such as routers, switches, and network security devices, such as firewalls, shall be replaced on a minimum 4-year rotation policy as funds permit
- Broken Equipment Policy
Broken equipment will be replaced with a new unit when the cost of parts and labor is more than 50% of the cost of new replacement equipment.