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101 - CUES Organization

  1. ORGANIZATION TYPE, MEMBERSHIP, BOARD & OPERATIONS

    1. OFFICIAL NAME & ARTICLES OF ASSOCIATION
      The Regional Service Center shall be designated as Central Utah Educational Services with the initials CUES also representative of the center.
      Under Section 501©(3) of the Internal Revenue Code the Central Utah Educational Services adheres to the following provisions:
      • CUES is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501©(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.
      • No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.
      • Notwithstanding any other provision of this document, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue code, or corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or corresponding section of any future federal tax code.
      • Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501©(3) of the Internal Revenue code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not disposed of shall be disposed of by the Court of common Pleas of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.

        Signed ____________________________ CUES Chairman

        Signed ____________________________ CUES Director

    2. MEMBERSHIP
      The school districts of Sevier, Piute, Wayne, South Sanpete, North Sanpete, Juab and Tintic along with Snow College make up the participant membership. Snow College has representation membership but is not a CUES Executive Board voting member. New members can be added only by the approval of the CUES Executive Board of Directors.

    3. FEES
      An annual membership fee may be assessed to each District or Charter participating in services provided by CUES. The membership fee will be determined by the CUES board and assessed in November.

    4. FISCAL AGENT
      The Sevier School District is the designated district fiscal agent for the Central Utah Education Services. Sevier School District shall not administer nor control the center but will participate jointly on a cooperative basis with the other districts.
      The Sevier School District, because of its legal responsibilities, shall have fiscal responsibilities as specified by law; by state accounting requirement; by federal accounting requirements within the regular budgeting, purchasing, receipting, disbursing, and accounting procedures of the Sevier School District.
      The Executive Board of Directors will approve expenditures that have been properly submitted under CUES policies by the director for which funds have been budgeted. Program coordinators at CUES will be furnished a complete and up-to-date budget by Sevier School District each month. The Sevier School District will have the full cooperation of the CUES director in coordinating business procedures.
      CUES shall follow recommended fiscal management procedures as designated by the Utah State Office of Education.

    5. BOARD
      The schema of CUES organizational plan is outlined on the organizational chart, Code 102, of this policy handbook. This plan is not all-inclusive and is not intended to be an inhibiting factor in the growth of CUES. The schema is designed to show relationships, responsibilities, and the functional staffing of CUES.
      1. Executive Board of Directors – Within the limits of the operational project proposal and legal structure of the State of Utah, the CUES Executive Board of Directors shall be the governing body for the Central Utah Education Services. The Board of Directors is enabled to make decisions as necessary to promote the welfare of education and shall govern CUES by establishing those policies necessary and essential to the general welfare of the seven districts, their staffs, and students.
        1. The Board of Directors shall consist of the superintendent from each of the seven school districts in the CUES Service Region.
        2. Snow College may assign a representative to the Board, but not a voting member.
        3. The board shall appoint the director for CUES as its Executive Officer and assume the responsibility of directing said director by the formulation of policies, administrative procedures, and directives as determined by need.
        4. The Executive Board of Directors shall meet according to a schedule annually determined by the board. They may also call special meetings at such times during the year as necessary for policy consideration and/or other matters deemed beneficial to the operation of their schools and CUES. It will hold meetings for the purpose of:
          • Reviewing Operation of center and appointing of personnel.
          • Reviewing minutes and financial status of center.
          • Approving expenditures and hear special reports and other such matters, as it deems necessary.
        6. The Board of Directors shall be a policy making board. Their responsibility will be to approve expenditures and to set policies that will enable the CUES Director to administer the activities of CUES in a satisfactory manner. The Board of Directors may function only as a whole with no member designated with individual authority.
        7. The Board shall organize annually during the May meeting. The officers that shall be elected are a chair and vice chair. The CUES director shall serve as secretary or assign the office manager to this responsibility. The chair and vice chair will be chosen from the member districts of Tintic, Juab, North Sanpete, South Sanpete, Sevier, Wayne, and Piute. The secretary will not be a voting member of the board.
        8. A quorum shall consist of a majority of the members. If at any meeting a quorum is not present, items for which a vote is needed will be mailed or e-mailed to absent members and a written vote shall be taken for action upon necessary items.
        9. All motions and votes shall be duly recorded in the official minutes of the board that will be kept in a permanent file by the director of CUES.
      2. Chairperson of Regional Executive Board of Directors
        1. The chairperson shall cause to be called regular scheduled meetings unless otherwise arranged and such special meetings as considered necessary.
        2. The chairperson will conduct all meetings in accordance with correct procedures and Roberts Rules of Order.
        3. The chairperson will cause to be recorded official minutes containing official motions and recording the votes of the board.
        4. The chairperson shall be empowered with authority to act upon emergency items and requests when operating within general policy guidelines and pursuant to the practicality and advisability of his action. He/she may also receive a vote by phone or email from other members of the committee provided that he/she duly records the item in question and the vote of the members and registers the same in the official minutes to be ratified at an official meeting.

  2.  OPERATIONS OF THE CENTER

    1. General Policies
      1. Location of Service Center – CUES shall be located in Richfield, Utah. The present location is 820 North Main Suite 3.
      2. Hours of Operation – The hours of operation for general office procedures shall be from 8:00 a.m. until 5:00 p.m. Monday through Thursday, 8:00 a.m. until 4:00 p.m. on Fridays and closed on Saturdays, Sundays, and holidays. Summer hours Monday through Friday 8:00 a.m. until 3:00 p.m.
      3. Furniture, Equipment, and Materials – Furniture, equipment, and materials must be inventoried and clearly marked according to state requirements. Equipment and materials shall be made available to the member districts as approved by the Board of Directors. The center shall at all times maintain an accurate and efficient record of the location and condition of equipment and materials.
      4. Visiting Schools – Visiting schools in districts shall be encouraged. The service center will visit schools on request or by appointment as needed to insure an adequate transfer of information on available programs at the service center is communicated.
      5. Internships – Internships and other types of training programs will be encouraged and arranged within the scope of center activities.

  3. CUES Organizational Chart
+ CUES Board of Directors (Superintendents)
+ Director/CTO
+ Psychologist
- Behavioral Analyst
- Office Manager
+ IT/Infrastructure
- IT/Security
+ Repair Manager
- Deliviery
- Repair Interns
- Ed. Tech Specialist
- Media Specialist
 
Member Districts/Organizations
Sevier, Wayne, Piute, South Sanpete, North Sanpete, Juab, Tintic and Snow College